This guide covers the complete workflow for recording interviews and discussions with remote guests using Capturly's Online Mode.
Requirement: Online Mode requires a Pro or Lifetime license for the host. Guests can use the Free tier.
Remote recording is perfect for:
- Interview podcasts
- Co-hosted shows
- Panel discussions
- Collaborative content
Each participant records locally at full quality while communicating in real-time.
Technical setup:
- Verify your Pro or Lifetime license is active
- Test your microphone and camera
- Ensure stable internet connection
- Have room code sharing method ready
Communication:
- Schedule the recording time
- Share instructions with guests
- Have a backup communication channel (phone, text)
What guests need:
- Capturly installed (Free tier works)
- Microphone (and optionally camera)
- Internet connection
- Room code from host
Instructions to send guests:
Download Capturly from capturly.io/download
Before our recording:
- Install and launch Capturly
- Select your microphone and camera
- Test that your audio levels work
- I'll send you a 6-character room code at [time]
- Enter the code and click "Join Room"
- Launch Capturly
- Select your microphone and camera
- Click Online Mode or Create Room
- A 6-character code appears (e.g.,
A7B3C9)
- Share this code with your guests
- Launch Capturly
- Select microphone and camera
- Enter the room code
- Enter display name
- Click Join
- Wait in the room for the host
Before recording, verify:
Quick audio check:
- "Can everyone hear me clearly?"
- "Please say something so I can hear you"
- "Is everyone's audio level showing activity?"
- Confirm everyone is ready
- Give a verbal countdown: "Starting in 3, 2, 1..."
- Click Start Recording
- Pre-flight checks run for all participants
- Voice slate plays on everyone's recording
- Recording indicator turns red
Everyone sees:
- Recording indicator (red when active)
- Timer showing elapsed time
- Other participants' video feeds
- Audio levels for each person
What's being recorded:
- Each person records their OWN audio/video
- You do NOT record other participants' streams
- All recordings include the voice slate for sync
For natural conversation:
- Speak one at a time when possible
- Use visual cues (nodding, hand gestures)
- Don't interrupt - harder to edit overlapping speech
- Keep questions clear and open-ended
Technical awareness:
- Watch audio levels throughout
- Note if anyone's connection seems unstable
- Have backup plan if someone drops
¶ Handling Disconnections
If a participant disconnects:
- Recording continues locally for everyone
- 30-second grace period for reconnection
- If they return quickly, continue normally
- If extended, you may need to stop and restart
Host disconnection:
- Guest recordings continue locally
- Guests should save their files
- Reconnect and collect files after
- Finish your conversation
- Brief pause for editing
- Say "And that's a wrap" or similar end marker
- Click Stop Recording
- Recording stops for ALL participants
- Everyone's files save locally
Host:
- Verify your files saved correctly
- Ask guests to verify their recordings
- Arrange file collection
Guests:
- Verify your files in the output folder
- Play back to check quality
- Upload/share files with host
File sharing options:
- Cloud storage (Google Drive, Dropbox, OneDrive)
- Direct file transfer (WeTransfer, Hightail)
- FTP/SFTP if available
- Physical drive exchange for large files
What to collect from each participant:
*_audio.wav (required)*_video.mp4 (if they recorded video)- Session ID should match across all files
Create a session folder structure:
Session_2026-01-21/
├── Host_John/
│ ├── A7B3C9_John_..._audio.wav
│ ├── A7B3C9_John_..._video.mp4
│ └── A7B3C9_John_..._video-audio.mp4
├── Guest_Sarah/
│ ├── A7B3C9_Sarah_..._audio.wav
│ ├── A7B3C9_Sarah_..._video.mp4
│ └── A7B3C9_Sarah_..._video-audio.mp4
└── Guest_Mike/
├── A7B3C9_Mike_..._audio.wav
├── A7B3C9_Mike_..._video.mp4
└── A7B3C9_Mike_..._video-audio.mp4
One week before:
One day before:
One hour before:
Before:
- Test Online Mode before the actual session
- Have a run sheet or outline ready
- Prepare guests with clear instructions
During:
- Be the "director" - manage timing and flow
- Keep track of key moments for editing
- Watch for technical issues
After:
- Prompt file collection
- Thank participants
- Follow up if files are missing
Before:
- Install Capturly in advance
- Test your setup before the session
- Have the room code ready
During:
- Use headphones to prevent echo
- Mute when not speaking (if possible)
- Watch your audio levels
After:
- Upload files promptly
- Keep originals until host confirms receipt
Environment:
- Quiet space with minimal echo
- Good lighting for video
- Stable internet connection
- Headphones to prevent feedback
Performance:
- Speak clearly
- One person at a time
- Visual cues help
- Energy and enthusiasm
Simple setup:
- Host creates room, shares code
- Guest joins
- Host drives the conversation
- Collect 2 sets of files
Coordination needed:
- Determine who creates the room
- Share hosting duties
- More files to sync in post
Maximum complexity:
- Host manages multiple participants
- More crosstalk to handle
- More files to collect and sync
- Consider dedicated producer role
- Verify they have the correct room code
- Check their internet connection
- Ensure Capturly has network permissions
- Try closing and reopening Capturly
- Create a new room if code seems stuck
- Check internet speeds (both ends)
- Close other bandwidth-heavy apps
- Switch to audio-only temporarily
- Use wired ethernet if available
- Check disk space on all devices
- Verify devices aren't locked
- Ensure host initiated recording
- Check for pre-flight error messages
Now that you have all the recordings: